How to Buy Cloud Financials: Step 4 – Deploy Your New System


Let’s move right along in our week-long series on best practices for “How to Buy Cloud Financials.” If you missed the previous posts, I encourage you to read Step #1, Step #2, and Step #3 before moving on with this post. Today we will switch gears and discuss what happens once you’ve made your selection. We’ll look at what it takes to get up and running on Intacct’s world-class, cloud-based financial applications in less than 60 days.

Step 4 – Deploy Your New System
First off… congratulations for selecting Intacct as your new cloud-based system! I knew all along you’d make the right choice. In the past, with on-premises solutions, the next step was something most finance and IT executives would dread – the implementation of a new system. Good news, that no longer has to be case.

When you choose Intacct as your financial management system, you can be up and running in as little as a few weeks. The nice part, compared with on-premises software, you can get started immediately – no need to deal with costly IT capital expenditures like server upgrades, etc. Best of all, with our FastTrack implementation program, you can take advantage of industry best practices and pre-built templates honed from thousands of implementations at companies just like yours.

To begin with, let’s kick off the project. You'll work with your implementation specialist to create a timeline for the project. The fastest Intacct implementations can happen in just a few weeks, while we typically complete more complex projects in less than a quarter. Obviously, deployment timing will vary based on your previous system and the complexity of your business.

As you get started, be sure to meet with your key internal stakeholders to ensure there’s agreement on your specific business processes. During implementation you have an opportunity to work with Intacct or one of our implementation partners to determine areas where the system can adapt to your current processes, but we can also work with you to improve your existing processes using industry best practices.

From there we’ll work to configure your company profile. We’ll help you select process work flows and data templates. This is where you can use the process analyses and user requirements you've already developed during the selection process to guide your choices. Intacct's flexible architecture puts you in the driver’s seat to tailor work flows, data fields, transaction definitions, invoices, report formats, and much more to precisely match your business or apply best practices.

We then move on to the task of uploading your existing data into templates for things like your chart of accounts, customers, vendors, projects, items, and general ledger balances. For reporting and analysis – a key component of any deployment – you can choose from more than 150 pre-built reports and dashboards based on the best practice implementations of your peers. You can also easily customize and create your own Intacct reports, dashboards and analyses using our powerful reporting and analysis tools. You can even combine financial and operational data in reports and dashboards, and leverage our multi-dimensional general ledger to report data using up to 13 dimensions – allowing you to compare an unlimited number of actual, budget, and forecast scenarios for incredible business insight.

Now comes an important item – train your stakeholders. I can’t stress enough the value of taking the time to help every participant become familiar and comfortable with your new financial applications. Intacct and our partners offer a variety of classes to fit every learning style and schedule – whether that’s live, online instructor-led training, or self-paced training through on-demand webinars and podcasts. Your employees can take as many online classes as they want, at any time, included free with your subscription fees. You can also talk to our training consultants and business partners about customized education programs to meet the specific needs of your organization.

Hear what several Intacct customers and partners have to say about their experiences getting started with Intacct's cloud financial applications...


Can't see the video? Click here: http://youtu.be/LI7izFgydU8

Of course, there will be additional considerations in the deployment process, depending on what you are looking to accomplish and which modules are included. Whether during your initial implementation or taking a phased approach over time, you may want to connect Intacct to your other current business systems like CRM, project management, etc. In addition to custom integrations, you can also check out the Intacct Marketplace to see a growing library of pre-built integrated applications.You can even work with our partners to build entirely new applications using our web-based development tools. Take advantage of the unprecedented ability to integrate, customize, and extend Intacct to adapt your financial system to the precise needs of your organization – that is one keys to getting the highest value and return on your investment.

OK... ready for the last step? Move on to Step #5, where we look at going live on the system and what to do from there.

Ready to see Intacct in action? Watch a self-guided tour or register for an upcoming live web demo here: http://bit.ly/Iv9EEs.

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